Job fraud and financial manipulation are the most common forms, which dishonest employees in the company often do for their own gain. In the article below, we will learn how to prevent employees from cheating at work most effectively!
Delegating work to multiple people
To control and prevent employees from cheating at work, you should not assign employees a single job from start to finish. Instead, divide the work among many people. With this way, you will easily manage your work.
Should divide the work among many people
For example, in financial management. Don't give someone from A to Z the job of paying. Instead, the last person to sign the paper or check will be you. The person opening the accounting account will not be the one to monitor the debt or reconcile the accounts.
With the way of dividing responsibility, you will make it difficult for people who intend to embezzle company funds, if they intend to change a zero to steal money, it is not easy. easy.
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Personally sign salary payment
There are many companies, because they trust their accountants and human resources departments, so they have given them full authority to decide the payment of salaries for them. Many people see that their superiors are indifferent and do not care, so greed arises, so the funds in the company are stolen in a sophisticated way.
To prevent employees from cheating at work, you should personally check each person's payroll. However, it is quite time consuming and laborious.
In addition, you should check checks to ensure that they are issued to the correct payees. If there are any strange names that you can't remember, you need to investigate. Every week, take inventory of the people you've paid by check, and check the exact number on the check to make sure no one can change the original company records.
Check the check carefully
To be on the safe side, no one can embezzle money from your company. As a business owner you may need to carefully check cash checks each month. Bank statements must be sealed and stamped. When issuing a check, you need to check the recipient information and signature on each check. The cases of papers and checks being forged are as follows:
Check the spending of each check carefully
- Pay bills to suppliers without your knowledge.
- Great value cash payment.
- Signature is forged.
- Lost check, check is not in the correct order.
- Checks are issued to a third party but marked by insiders.
- The amount on the check is different from the amount in the amount spent.
You need to know your bookkeeping
The fact that you were overtaken by an accountant, cheated when doing accounting books, revenue and expenditure is because you have no knowledge of accounting. As a leader of the company, you need to know how to manage cash, monthly payment slips, know the weekly, monthly and quarterly bookkeeping system. Only by doing so, you can easily check the accounting books without error.
If you're not good at working with and reading numbers from the ledger, find a bookkeeper you trust to show you how to read the books.
Watch closely the receipts and expenditures
Try to organize your spent bills and documents and verify those receipts carefully. For example, for each warehouse invoice, you need to check the date and time, quantity of goods out, amount of money received.
In addition, you should consider purchasing seals as a deposit and stamping them on bills, to prevent employees from cashing them on cheques.
Security of accounting software
Security accounting software you should only allow authorized people in your accounting software. When using secure accounting software, it is recommended that you use a computer network that is not on the company's intranet, ensure that both the computer and the software are secure, and set a password. Not only that, you need to regularly change your password so that others can't automatically enter the data change program.
Use secure accounting software
As for important books, confidential documents about payment, you should keep them in a locked cabinet and be the key holder.
Preventing employees from cheating in bookkeeping, finance, revenue and expenditure is a necessary and important job for the enterprise's apparatus in charge. Besides, with these ways, you will not be afraid of the company's funds being conservative or stolen.
